Bids & RFPs

Doing Business with the City

The City of Hyattsville strives to ensure citizens receive maximum value for each dollar spent.  We comply with all legal requirements, including City ordinances and Maryland State Statutes.

Contracts are awarded to the supplier submitting the lowest responsive and responsible bid, or the proposal that is in the best interests of the City to accept.

Commodities and services are purchased through the following processes:

• Informal Solicitation:  For purchases costing less than $25,000, the City solicits quotes from interested suppliers.  The City chooses the lowest responsive and responsible quote.
• Formal Solicitation:  For purchases exceeding the informal bid limit of $25,000, the City issues formal Invitations to Bid, Requests for Proposals (RFPs) or Requests for Qualifications (RFQs).  Opportunities are advertised on the State of Maryland's eBid Marketplace and on the City of Hyattsville website.  Again, the City accepts the lowest responsive and responsible bid, or the proposal that is in the best interests of the City to accept.  City Council approves the award of contracts resulting from the formal solicitation process.

Current Opportunities:

Request for Proposal for Tree Planting Services
February 9, 2023: Solicitation
February 16, 2023: Questions due by 5 PM
February 23, 2023: Proposals due at 1 PM
February 23, 2023: Proposals opened at 1:10 PM
March 3, 2023: Proposals due at 1 PM
March 3, 2023: Proposals opened at 1:10 PM 
March 7, 2023: Proposals opened at 10 AM
Due to scheduling conflicts, the proposals are now rescheduled to be opened on March 9 at 10 AM. Use this link to attend: https://us06web.zoom.us/webinar/register/WN_Yd4Y3LXxTgSi8_ThO3BVRw 
March 20, 2023: Council review and approval
View RFP
View Addendum #1
View Addendum #2

Request for Proposal for Printer Copier Lease
December 5, 2022: Solicitation Issuance 
January 10, 2023: Question Period Concludes at 2:00 PM
January 17, 2023: Responses Addendum Posting.
February 8, 2023: Bids Due by 4:00 PM
February 9, 2023: Bid Opening, 10:00 AM
February 13, 2023: Evaluation Period Commences. 
February 24, 2023: Evaluation Period Concludes & Demonstrations Scheduled.
March 3, 2023: Notice of Recommended Firm.
View RFP
RFP Addendum A
RFP Addendum B

Previous Opportunities:

Request for Proposal for Auditing Services for the City of Hyattsville
November 8, 2022: Solicitation 
November 15, 2022: Questions Due by 5:00PM 
November 21, 2022: Proposals Due at 3:00PM November 22, 2022: Proposals Opened at 9:00AM November 28, 2022: Notification of Intent to Award
View RFP 

Request for Proposal for Financial Forecast Services
October 12, 2022: Solicitation
October 17, 2022: Questions Due by 5:00 PM
October 28, 2022: Proposals Due by 3:00 PM
October 31, 2022: Proposals Opened
November 4, 2022: Questions Due By 5:00 PM
November 11, 2022: Proposals Due by 3:00 PM
November 14, 2022: Proposals Opened
November 17, 2022: Notification of Intent to Award
View RFP
Schedule Update Addendum #1

Request for Proposal for Citywide Security Camera System
September 1, 2022: Solicitation
October 20, 2022: Questions Due by 4:30 PM
October 28, 2022: Proposals Due at 4:00 PM
October 28, 2022: Proposals Opening at 4:30 PM
November 14, 2022: Proposals Due at 4:00 PM
November 14, 2022: Proposals Opening at 4:30 PM

View RFP
Camera Locations Question Addendum #1
Timeline Process Question Addendum #2
CCTV Camera Locations Map Addendum #3
Schedule Update Addendum #4
Frequently Asked Questions

Notice of Funding Availability: Application for Assistance and Outreach - Household Emergency Relief Program
Due by 4:00 p.m., September 26, 2022

Notice of Funding Availability: Application for Program Administration - Household Emergency Relief Program
Due by 4:00 p.m., September 26, 2022

Request for Proposal Study of City of Hyattsville Property Tax Relief Programs for Low and Fixed-Income Homeowners
August 17, 2022: Request for Proposals Issuance
September 15, 2022: Proposals Due by 4 PM
September 16. 2022: Proposals Opening at 9 AM
September 19, 2022: Evaluation Period Concludes; Notice to Proceed.

View RFP

Request for Solicitation for Space Utilization and Growth Plan
May 4, 2022: Solicitation Issuance
May 17, 2022: Pre-Proposal Virtual Meeting
May 26, 2022: Question Period Concludes
June 7, 2022: Solicitation Responses Due
June 8, 2022: Proposal Opening
June 9, 2022: Evaluation Period Commences
June 17, 2022: Notification of Selection of Top Proposals
June 28, 2022: Virtual Interview of Top 3 Firms (optional)
June 30, 2022: Evaluation Period Concludes
June 1, 2022: Notice of Recommended Firm
July 18, 2022: City Council Approval
August 4, 2022: Notice to Proceed

View RFP
Overview slides from Pre-bid Call on 05.17.22

Request for Solicitation for Information Technology Assessment
July 6, 2022: Request for Proposals Issuance
July 20, 2022: Proposals Due by 4:00PM
July 20, 2022: Proposal Opening, 4:30PM
July 22, 2022: Virtual Interview of Top 3 Responders (optional)
July 25, 2022: Evaluation Period Concludes; Notice to Proceed

View RFP

Community Planning Facilitation & Strategic Planning Consulting Services
April 6, 2922: Solicitation Issuance
April 20, 2022: Pre-Bid Conference Call
June 10, 2022: Question Period Concludes
June 23, 2022: Bids Due
June 27, 2022, Evaluation Period Commences
June 30, 2022: Notification of Selection of Top Proposals
July 11 - 12, 2022: Virtual Interviews of Top Firms
July 13, 2022: Evaluation Period Concludes
July 14, 2022: Notice of Recommended Firm
July 18, 2022: City Council Approval
July 25, 2022: Notice to Proceed
View RFP
Question Addendum to RFP 
2017-2021 Sustainability Plan Appendix